Counting and handing back

A book stays free of contradictions whatever is actually on the shelf — it adds up what was written into it. A difference only appears when somebody looks and states something independent.

Step by step

1. Open the vehicle or the warehouse and start a count.
2. Enter what you actually find, for every item that has been booked there.
3. Finish. Only now does GardyProp show what the book expected and what the difference is.

For a van at the end of the season, choose hand back instead: it counts and then moves everything to a warehouse, leaving the vehicle empty.

Good to know

The four rules, and each one has a reason:

1. Only booked items, and all of them are mandatory. A half count claims something it did not check.
2. The expected amount stays hidden until you finish. Whoever sees it copies it. It is not even sent to the device while you type.
3. A draft is valid on its day only. A count is a statement about *one moment*. Carrying yesterday's numbers into today mixes two states and invents a difference that never existed.
4. A count leaves what is there; a hand-back sets it to zero. One establishes, the other clears out.

A running inventory absorbs the count by itself. If one is open, a count started at a vehicle attaches to it — nobody has to file anything, see the inventory.

What it does not do

It does not tell you why something is missing. It records that it is, with the place, the item and the time.

Items that were never booked at that place are not counted, because the book has no expectation for them.