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How GardyProp works
Short answers to the questions that come up while you work.
Getting started
Customers & sites
Adding a customerFirst and last name is all you must type. Everything else can follow.Address and map pinThree fields, and the pin usually finds itself.Sites and poolsA customer can have several properties, and a property several pools.The service price, and changing itA new price supersedes the old one instead of overwriting it.Importing customers from a fileCSV or Excel, four steps, and the columns map themselves.
On-site survey
The on-site surveyEverything GardyProp needs to know about a pool, recorded once, standing in front of it.Dimensions and volumeType length, width and depth — the volume appears, and you can correct it.Photos and videos of the poolThree sets of photos, each stamped with where and when it was taken.Reopening a completed surveyCompleted is not final — a wrong depth would otherwise stay wrong forever.
Routes & calendar
Planning a routePick a day, drag the pools in, assign a van and a technician.Repeating routesWeekdays instead of dates — and how to change a single Tuesday without breaking the rest.Real road kilometresDistances follow the road, not a straight line — and what happens when the router is unreachable.Optimising the order of stopsOne press reorders the day to the shortest round trip from your yard and back.The calendarEverything with a date in one place, at three zoom levels.The live view of the running dayWhere the team is, which stop is done — and why the page stops asking after two minutes.
Work orders
Technician app for the poolside
The technician's dayToday's route on the phone, with the right stop at the top when you arrive.The visit checklistThe steps your business wants done at every pool, in your words.Readings and chemicalsEnter what you measured, get what to dose, record what you actually used.Photos and video during a visitBefore and after, plus anything else worth showing — each with the time burned in.Reporting damageA photo, a description and how urgent it is — from the poolside, while you are looking at it.The distance check on arrivalGardyProp checks you are at the property — and your business decides whether that blocks anything.What the technician's phone does not carryNo address, no gate code, no alarm code — by design, and it matters if a phone is lost.
Reports & customer messages
The service reportBuilt from the readings and photos of the visit — nobody writes it.The customer's report linkNo login, no password — the link itself is the pass.How messages reach the customerWhatsApp and email — and a log that records the attempts that failed.The "on our way" messageTriggered by the stop before — and it still goes out when that stop falls through.The pump reminderTwo messages — the pump is running, and later, it can go off again.When the customer repliesThere is a way back from the report, and it lands with you.
Customer portal
Prospects & quotes
The prospect pipelineSix stages from a name to a customer, on a board you can drag.RemindersA note with a due date, so a prospect does not go quiet by accident.QuotesLine items, one-off and monthly totals, and a link the customer can open.When the customer decidesYes or no through the link — and a yes turns the prospect into a customer.
Stock & materials
Items, packs and the price per unitYou type what a canister costs. GardyProp works out what a gram costs.Warehouses and vehicles as stock locationsA van is a place where material lies, and the book treats it like one.Booking goods you have receivedRecord a delivery so your stock and your material costs stay honest.Loading the van, and putting it backOne screen for both directions — a switch, not a second mask.Material used at the poolWhat the technician adds comes off the van — and a shortfall is booked, not refused.Counting and handing backSomebody looks and says what is there — the only way a discrepancy can appear.The inventoryWhich places are due, and what you last found — a page that answers two questions.ShortfallsTwo origins, one list — and they mean different things.
Vehicles & running costs
Adding a vehicleA name is enough. The vehicle is a stock location from the first minute.Annual running costs per vehicleEverything except fuel, once a year, divided by twelve.The fuel logDate, litres, price per litre and the odometer — the last one is the important one.Cost per kilometreA result, not a setting — and it says so when it cannot be calculated.Kilometres that belong to no routeThe gap between what the odometer says and what the routes account for.
Team & staff
Users and rolesTwo roles — the office sees everything, the phone sees today.TeamsTwo people, one van, one route — assign the team instead of the person.Staff costWhat an hour, a day or a month costs — with a valid-from date, like a price.Working timeMeasured at the pool, from the moment the technician starts until they finish.The working dayDerived from the tour — no separate clock, no extra button.
Profitability
Pool calculator
Plan & billing
Billing period and currencyYearly saves 20 percent, quarterly 10 — on every line of your bill.Why you cannot add another poolYour plan covers a number of pools. When it is used up, adding stops until you upgrade.Plans and add-onsA plan, a pool package, and two modules you can switch on separately.Your dataWhat GardyProp holds, how to get a copy, and what deletion actually does.